POLICIES and PROCEDURES
Keeping up with the details of home ownership, especially in a
common interest community, can be complicated.
To help organize the task,
here is a listing of important Association
FORMS AND PROCEDURES:
Moving In or Out
Be looking for a questionnaire from your title company. They will want to be clear on pertinent information so they can handle your closing efficiently and accurately.
Moving and Renovation Policies We have summarized the rules and regulations from our governing documents that pertain to moving and renovation.
Get Resale Documents. You will receive these from HomeWise.
Request Refund of Deposit. Submit this form for the return of your deposit if no damage is found.
Cable Service. If you are looking for TV services only, your choices are Spectrum (Charter), and DirectTV through HLS Communications at 314-609-2507. HLS does not offer internet service at this time. AT&T service providers should be telling you that you are not allowed to get TV here unless you go through HLS. '
Dryer Vent Compliance Form. If you have laundry facilities in your unit, you must complete our Dryer Vent form and comply with county code for venting the dryer--must be vented outside or be ventless.
Make sure you have clear title and a deed after closing at your title company.
Renovation and Repairs
Aluminum Wiring. If you are making changes to your unit, please consider helping us prevent fires by pigtailing all your outlets and anything wired into your ceilings and walls. If you choose to follow this process, please obtain a signed completed St. Louis County Inspection that lists the remediation as a project.
Maintenance Requests for needed common area repairs are placed on the Portal.
Architectural Improvement Request may be placed on the portal or downloaded here. All significant repairs and renovation must be approved by the Board. Allow 30-60 days.
Water Shut Off Valve Information. You will need to plan for plumbing in advance so your neighbors will have 48 hours notice if their water is going to be turned off.
Reimbursement Request . In the event you need to repair damage to your unit that turns out to be caused by an Association common element, submit this form for repayment. It will help to read the form first to be sure you follow the procedures.
Draft Leak Procedures. What to do if you find a leak or stain inside your unit.
Get Connected to our Association
Open an account. at the Resident Center, our owner portal. Your account will allow you to view your balance and detailed account ledger and make one-time or recurring payments. If you are paying your condo fees by check, please make check payable to: Manor Condominiums at Oxford Hill. Mail to:_________
View our Budget and Reserve Study.
Pet Registration and Vaccination. Update your Pet Registration and Vaccination Status.
Enjoy the Amenities
Get your pool pass and keys. Our pool is open from Memorial Day until shortly after Labor Day.
Reserve the gazebo. The gazebo may be reserved for parties from May through October.
Maintain Community Safety
Help promote the safety of all our neighbors by maintaining individual responsibility for pets, fire and leak prevention along with insurance to protect it all.Complete your annual safety and insurance checks:
Annual Safety Check. Since our appliances can cause fire or CO problems, we use this method to make sure all our HVAC units, dryers and fireplaces are kept clean and safe.
Grilling on Patios Agreement. First Floor Only. Grilling is not allowed on decks.
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Your Rights and Responsibilities
Owner Rights and Restrictions are specifically listed on Page 30 of our declaration (Article V - Unit Owners Rights and Restrictions).
The Community Association Institute is a membership organization dedicated to building better communities. CAI offers interesting guidelines for ownership in a condo community.
Forms
Forms to download and fill out by hand.
They can be downloaded and printed either individually or all at once.
Forms you can fill out online: